International Scientists Award – Event Terms & Conditions

Terms and conditions for online event participation

Event Overview

About the Event

The International Scientists Award is a premier online event that celebrates outstanding innovation and achievement across industries. It gathers professionals, researchers, and leaders from around the world to recognize groundbreaking contributions in technology, science, and business. The event features keynote speeches, panel discussions, workshops, and networking sessions aimed at fostering collaboration and knowledge sharing. The event culminates in an award ceremony that honors top innovators in various categories, providing a unique opportunity for learning, networking, and showcasing achievements in innovation.

Registration

How to Register

Register for the International Scientists Award via the official event website. Fill out personal and professional details, select your virtual attendance type, and complete payment. Early registration offers discounts and exclusive access. Once registered, you’ll receive a confirmation email with event details and access instructions. Ensure registration is completed by the deadline to secure your spot. The registration process is designed to be simple and user-friendly, allowing you to complete it within minutes.

Registration Requirements

All participants must provide accurate personal and professional information during registration. This includes full name, email address, professional affiliation, and contact details. Providing false information may result in registration cancellation without refund. Participants must be 18 years or older to register independently. Corporate or group registrations may be available with special pricing. Registration confirmation will be sent to the email address provided, so please ensure it is accurate and regularly monitored.

Payment Terms

Payment Methods and Processing

Payments for the International Scientists Award event are processed securely through the official registration platform. Accepted payment methods include credit/debit cards, PayPal, and bank transfers. The payment is made in the event’s specified currency, and international participants should account for any applicable currency conversion fees. Registration fees cover access to event sessions, recordings, certificates, and digital materials. Once payment is processed, a confirmation receipt will be sent via email. All transactions are encrypted for security, ensuring participants’ financial information remains protected.

Payment Confirmation

Upon successful payment, participants will receive an immediate confirmation email with a receipt and registration details. If payment confirmation is not received within 24 hours, please check your spam folder or contact support. Payment receipts can be used for reimbursement purposes or tax documentation. All fees are stated clearly during registration, with no hidden charges. International transaction fees or bank charges are the responsibility of the participant.

Refund Policy

Cancellation and Refund Terms

The International Scientists Award offers a clear refund policy for registered participants. Cancellations made up to 10 days before the event are eligible for a  refund, minus administrative charges. Cancellations after this period are generally not refundable unless due to extenuating circumstances, such as medical emergencies, which will be reviewed on a case-by-case basis. To request a refund, attendees must email support@scientistsaward.com with their registration details and a brief explanation. Refunds will be processed within 7–10 business days after approval.

No-Show Policy

Participants who register but do not attend the event (no-shows) are not eligible for refunds. This policy applies regardless of the reason for non-attendance. We encourage all registered participants to attend or cancel their registration within the specified timeframe if they cannot participate. Event recordings and materials will be available to registered participants even if they cannot attend live sessions, providing continued value for the registration fee.

Technical Requirements

System Requirements

For a smooth experience at the International Scientists Award online event, attendees must ensure their devices meet the following technical requirements: a stable internet connection (minimum 5 Mbps recommended), an updated browser (Chrome, Firefox, Safari, or Edge), and working audio/video capabilities. A test link will be provided prior to the event to allow attendees to check their setup. Mobile devices and tablets are supported, but desktop or laptop computers are recommended for the best experience.

Technical Support

In the event of technical issues related to the International Scientists Award website or platform, attendees are encouraged to contact the event support team immediately. The organizers are committed to resolving any website-related problems promptly to ensure a smooth registration and participation process. Common issues may include difficulty accessing the registration page, login problems, or issues with event materials. Participants can reach out via the designated technical support email (techsupport@scientistsaward.com) or through the event’s helpdesk for assistance. Support will be available via live chat and email throughout the event.

Privacy Policy

Data Collection and Use

The International Scientists Award is committed to protecting the privacy and confidentiality of your personal information. Any data collected during the registration process is used solely for event-related purposes, including communication, logistics, and marketing of future events. We implement stringent security measures to protect your data from unauthorized access. We do not sell, rent, or share your personal information with third parties, except when necessary for essential services like payment processing or platform hosting.

Data Rights and Deletion

Attendees have the right to access, modify, or delete their personal data. You can request data deletion post-event by contacting privacy@scientistsaward.com. We will process data deletion requests within 30 days, subject to legal and regulatory requirements. Your data will be retained only for as long as necessary for event purposes and legitimate business needs. By registering, you consent to the collection and processing of your data as described in our privacy policy.

Event Modifications and Cancellations

Changes to Event Schedule

Event organizers reserve the right to make adjustments to the agenda, speaker lineup, or event format due to unforeseen circumstances. All changes will be communicated promptly via email and posted on the official website at scientistsaward.com to ensure participants are informed in a timely manner. While we make every effort to deliver the event as planned, external factors may necessitate modifications. Participants will be notified as soon as possible of any significant changes.

Event Cancellation Policy

If the event is canceled by the organizers, attendees will be entitled to a full refund or credit toward a future event. The decision between refund or credit will be communicated at the time of cancellation. Event cancellation will only occur in exceptional circumstances such as force majeure events, natural disasters, or other situations beyond the organizers’ control. The organizers’ liability in case of cancellation is limited to the refund of registration fees only.

Changes to Event Format

The International Scientists Award organizers reserve the right to modify the event format based on evolving circumstances such as public health guidelines or technical considerations. In case of such changes, registered attendees will be notified in advance. If the event format is altered, every effort will be made to ensure that participants still receive the intended value and experience, with options for refunds or credits offered if the new format is not suitable for participants.

Intellectual Property

Content Protection

All content presented at the International Scientists Award, including keynote speeches, presentations, and workshop materials, is protected under intellectual property laws. Attendees are prohibited from recording, reproducing, or distributing any of the event’s content without explicit permission from the organizers. This includes screenshots, screen recordings, or any other form of content capture. Violation of these terms may result in legal action and permanent ban from future events.

Organizer Rights

The organizers retain the right to use event recordings for promotional purposes, including marketing materials, websites, and social media. By attending, participants acknowledge and agree to these terms and grant consent for the use of any recorded content that includes their participation. Event materials provided to participants are for personal use only and may not be shared, distributed, or used for commercial purposes without written permission.

Event Recording and Media Use

Official Event Recording

During the International Scientists Award, official recordings may be captured of the event sessions, presentations, and participant interactions. These media may be used in promotional materials, including websites, social media, brochures, and other marketing materials. By participating, attendees consent to the use of their likeness, including photos and videos, for such purposes. If you do not wish to be recorded, please inform the event organizers upon registration and keep your camera off during sessions.

Unauthorized Recording

Unauthorized recording or distribution of event content by participants is strictly prohibited. This includes but is not limited to screen recording, audio recording, photography, or any other method of content capture without explicit written permission from the organizers. Participants found violating this policy will be immediately removed from the event without refund and may face legal consequences. All event content is protected by copyright law.

Access to Event Materials

Digital Materials

All registered attendees will receive digital access to event materials, such as speaker slides, session summaries, and additional resources. These materials will be available through the event platform for a limited period after the event concludes (typically 30 days). Premium packages may include exclusive content, such as whitepapers and industry reports. Attendees are encouraged to download and save materials during the access period as they may not be available indefinitely.

Usage Restrictions

Event materials are for personal use only and sharing them without permission is strictly prohibited. Materials may not be reproduced, distributed, modified, or used for commercial purposes without written consent from the organizers. Participants who violate these terms may lose access to current and future event materials and may be banned from future events. Attendees are encouraged to make the most of these resources to enhance their event experience and professional knowledge.

Networking Opportunities

Virtual Networking

The International Scientists Award emphasizes the importance of networking and provides structured opportunities for attendees to connect with peers, industry leaders, and experts online. These sessions are designed to foster meaningful collaborations and partnerships. Virtual attendees will have access to online networking spaces, virtual meeting rooms, matchmaking tools, and icebreaker activities to facilitate interactions. Networking sessions may include breakout rooms, chat features, and one-on-one video meeting options.

Professional Conduct

Participants are expected to maintain respectful and professional communication throughout these sessions to create a positive and productive networking environment. Inappropriate behavior, spam, or harassment during networking sessions will not be tolerated and may result in removal from the event. The networking features are provided to facilitate professional connections and should be used for legitimate business and academic purposes only.

Participant Code of Conduct

Expected Behavior

All attendees at the International Scientists Award are expected to maintain the highest standards of professionalism, respect, and integrity. This includes respectful communication in chat, Q&A sessions, and networking interactions. Participants should engage constructively, avoid disruptive behavior, and contribute positively to discussions. The organizers are committed to providing a safe, inclusive, and welcoming environment for all participants, ensuring that everyone can engage in meaningful networking, learning, and collaboration.

Prohibited Conduct

Disrespectful behavior, harassment, or discrimination in any form will not be tolerated. This includes but is not limited to offensive language, personal attacks, spam, inappropriate content sharing, or any behavior that creates a hostile environment. Violators of this policy may be removed from the event without a refund and may be banned from future events. The organizers reserve the right to determine what constitutes inappropriate behavior and to take appropriate action.

Third-Party Services

Vendor Services

The International Scientists Award collaborates with trusted third-party vendors for services such as event platform hosting, payment processing, and digital services. While these vendors are carefully selected to meet high standards, the organizers are not liable for any disputes or issues arising from their services. Attendees should contact the relevant vendors directly for resolution of any service-related concerns. The event platform may include links to third-party websites or services, which are not controlled by the organizers.

Third-Party Policies

Third-party service providers may have their own terms of service and privacy policies. Participants are encouraged to review these policies when using third-party services. The organizers strive to ensure that all third-party services meet high standards, but any issues beyond the organizers’ control should be addressed directly with the service providers. The organizers are not responsible for the privacy practices or content of third-party websites or services.